Key Management System Information
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Key Management System

The Key Management System (KMS) is intended to help users meet the requirements of Policy 8.4 – Management of Keys and Other Access Control Devices for physical keys. The KMS has been designed to meet the following general requirements:

  • Capture key profiles
  • Establish an organizational structure for managing keys within your unit to include Key Control Coordinator(s) and Associate Key Control Coordinator(s).
  • Inventory physical keys, including
    • organizing keys by Key Groups and Key Rings
    • assigning access locations to keys
  • Capture transactions associated with keys such as:
    • Assigning keys to individuals
    • Putting keys in storage
    • Identifying a key as lost/stolen or broken

Review an overview of the Key Management System to better understand its capabilities and the user interface.

The KMS was designed specifically to meet Cornell’s needs and is intended to be flexible to allow for differences in the ways keys are managed within various units. A committed group of stakeholders was involved in the development of the KMS and we hope you find that it can be successfully used to manage your key inventories at Cornell.

The following figure depicts the process that must be followed for a KCC to be able to manage their keys within the Key Management System.

KMS Process

The KMS Users Manual is currently in development and will be posted here when complete.

We are planning for Phase II of the KMS that will include electronic workflow to allow the requesting of duplicate keys and the associated approval process to happen all on-line. We do not currently have a release date for Phase II.

Guidance Information


  • Data Conversion Spreadsheet - coming soon

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